# Maritime Procurement and Supply Software | Faromo

Canonical: https://faromo.com/en/products/maritime-procurement
Language: en

Manage maritime procurement from vessel requisition through quotation, approval, purchase order, receipt and invoice matching.

Modified: 2026-08-16

Reviewed: 2026-08-16

Track vessel requests, quotations, approvals, orders and invoices together. Technical fitness assessments and purchasing decisions remain with your authorized team.

In maritime procurement, a need arises at sea, technical staff validates it, shore teams collect quotes, management approves and delivery may occur at another port. Context is easily lost when this chain runs through email and spreadsheets.

Faromo keeps the requisition, RFQ, selected quotation, PO, one or more goods receipts and a supplier invoice tied to a single PO as related records. Stage, approval trail, delivery port and discrepancies remain visible throughout the process.

## Defined vessel requisition

Record vessel, category, line item, quantity, remaining on board, urgency, required date and delivery port; add an optional six-digit IMPA code.

## RFQ and quotation record

Keep invited suppliers, quoted lines, currency, lead time, validity and payment terms on the same RFQ.

## Explainable internal ranking

The current model ranks quotations using 60% price and 40% lead time; the buyer completes technical fitness, quality and total-cost review.

## Category- and amount-based approval

Apply base-currency amount, authorized roles and required co-signers in a default or category-specific chain.

## PO, follow-up and partial receipt

Create a PO only for an approved supplier, track shipment stages and record accepted or rejected quantities across multiple GRNs.

## Three-way invoice control

Compare a single-PO invoice with the PO and posted GRNs; route quantity or price variances beyond the default 2% tolerance to dispute.

## Workflow

1. Raise a request: The vessel need is recorded with technical context and priority.
2. Record RFQ and quotations: Price, lead time and terms for the same scope are linked to the RFQ.
3. Approve and create the PO: The authorized selection becomes an order only for an approved supplier.
4. Compare GRN and invoice: Accepted quantity, PO price and invoice variances become visible in the three-way control.

## Can a vessel create a request while offline?

The current web requisition entry requires connectivity. Offline procurement coverage is not claimed generally until it is separately verified by client and action during the pilot.

## Can approval limits be configured?

Yes. A default or category-specific chain can be configured with amount thresholds in the base currency, authorized roles and required co-signers. Currency conversion and company authority policy must be managed separately.

## Are partial deliveries supported?

Yes. Order lines can be received in different quantities or dates while the open balance remains visible.

## Can a procurement request be linked to maintenance?

The requisition-line data model carries equipment and maintenance-job links. Because the current general web requisition form does not expose these fields directly, automatic end-to-end linkage must be verified through integration or additional UI scope.

## Does three-way matching pay the invoice automatically?

No. The current control compares one PO, posted GRNs and the invoice for quantity and price, producing APPROVED or DISPUTED. Tax, accounting, legal and payment approval are separate; one invoice spanning multiple POs is unsupported.

## Sources

- [IMPA Marine Stores Guide](https://impa.net/what-we-do/impa-marine-stores-guide)
- [ShipManager Procurement: marine procurement solutions](https://www.dnv.com/services/marine-procurement-solutions-shipping-procurement-shipmanager-procurement-1532/)
- [SERTICA Maritime Procurement Software](https://www.sertica.com/procurement/)
- [smartPAL Marine Procurement Software](https://www.mariapps.com/smartpal/)