# Ship Certificate Management Software | Faromo

Canonical: https://faromo.com/en/products/ship-certificate-management
Language: en

Manage vessel and fleet certificate registers, expiry and survey alerts, attachments, filters and missing-record pre-checks in one place.

Modified: 2026-08-16

Reviewed: 2026-08-16

Keep vessel certificates together and receive alerts for upcoming dates and missing records. Faromo’s tracking does not replace official verification by flag and class authorities.

An accurate certificate register depends on more than expiry. Vessel type, tonnage, persons aboard, flag, construction date, trading area, cargo, exemptions and survey/endorsement cycles may change applicability. Faromo uses the available vessel type, gross tonnage and maximum-persons data for a catalog-based pre-check; the result is not a final statutory compliance decision.

IMO FAL.2/Circ.133 is a useful starting point for certificates and documents required by IMO instruments, but excludes requirements from other organizations or national authorities and expressly should not be used as a PSC inspection checklist. MLC, flag, class and insurance records must be verified separately.

## Fleet certificate register

Search, filter and compare certificates across the fleet or within a selected vessel.

## Expiry status

Separate valid, approaching, critical and expired records in an internal 90/30/0-day planning view.

## Rule-based alerts

Configure threshold, severity, vessel scope, recipient and escalation level around the company’s follow-up process.

## Survey due date

Track one survey due date on each record and see approaching or overdue status.

## Document attachment

Link PDFs and other evidence to the certificate record and open them through authorized access.

## Catalog pre-check

See potentially missing certificate types from vessel type, GT and persons data, and extend coverage with custom types.

## Workflow

1. Verify the applicability matrix: Determine vessel-specific requirements from current authoritative sources.
2. Reconcile the register: Record identity, issuer, dates, survey due date and attachment.
3. Monitor expiry and ownership: Route action to the right owner and escalation layer using internal thresholds.
4. Reconcile the official outcome: Compare renewal or endorsement outcome with the authoritative document and update the register.

## Does Faromo issue or validate certificates?

No. Faromo provides an internal register, expiry alerts and document access. Issuance, endorsement, extension and official verification remain with the authorized Administration, RO/class or relevant authority.

## Are the 90-day and 30-day thresholds legally required?

No. The 90/30-day bands are Faromo planning defaults, not universal thresholds mandated by IMO or class. A company can configure rule-based alert thresholds for its risk and SMS.

## Is the missing-certificate list a final compliance check?

No. This catalog-based pre-check uses only the available vessel type, GT and maximum-persons data. Flag, trading area, construction date, cargo, exemptions and other special conditions must be verified separately with authoritative sources.

## Does an attached PDF count as an official electronic certificate?

No. An attachment is internal evidence. The issuing source, unique tracking number, protection against editing and verification instructions for an official electronic certificate must be checked through the authorized channel.

## Does Faromo manage the full survey and endorsement history?

The current version tracks one survey due date per certificate. It does not provide a complete authorized-organization workflow for multiple survey windows, endorsement history, booking or RO/class verification.

## Sources

- [Declarations and certificates required on board ships](https://www.imo.org/en/ourwork/facilitation/pages/declarationscertificates-default.aspx)
- [List of certificates and documents required to be carried on board ships (FAL.2/Circ.133)](https://wwwcdn.imo.org/localresources/en/OurWork/IIIS/Documents/FAL.2-Circ.133%20-%20List%20Of%20Certificates%20And%20Documents%20RequiredTo%20Be%20Carried%20On%20Board%20Ships%2C%202022%20%28Secretariat%29.pdf)
- [Harmonized System of Survey and Certification (HSSC 2025)](https://www.imo.org/en/ourwork/iiis/pages/harmonized%20system%20of%20survey%20and%20certification%20%28hssc%29.aspx)
- [Guidelines for the use of electronic certificates (FAL.5/Circ.39/Rev.2)](https://wwwcdn.imo.org/localresources/en/OurWork/Facilitation/Documents/FAL.5-Circ.39-Rev.2%20-%20Guidelines%20For%20The%20Use%20Of%20Electronic%20Certificates%20%28Secretariat%29.pdf)
- [Port State Control](https://www.imo.org/en/ourwork/iiis/pages/port%20state%20control.aspx)
- [Maritime Labour Convention, 2006](https://www.ilo.org/international-labour-standards/maritime-labour-convention-2006)