The information you need to plan your crew.

Track seafarers’ certificates, medical records, contracts and rest hours. Check for missing or expiring documents before assigning someone to a vessel.

Written by: Faromo · Product and maritime domain teamReviewed by: Faromo · Technical and regulatory reviewLast reviewed:

Separate assignment decisions from incomplete-file risk.

A seafarer may appear on a list but eligibility depends on competency, medical status, vessel type, contract and rest pattern. When these records are separate, missing documents surface too late.

Faromo shows required checks on one profile before assignment. Upcoming expiries, planned sign-ons and rest records create a shared context for shore and vessel teams.

Scope and core capabilities

Seafarer profile

Manage identity, contact, rank, experience and emergency information in one profile.

STCW and medical certificates

Track certificate type, number, issuer, validity and renewal date.

Vessel assignment history

View sign-on, sign-off, rank, contract and vessel history chronologically.

Eligibility checks

Check valid certificates required for the rank and vessel before assignment.

Rest hours

Monitor rest records and possible violations over 24-hour and 7-day windows.

Alerts and actions

Manage upcoming certificate, contract or sign-off dates with owners and actions.

Workflow

  1. Complete the profile: Record seafarer information, certificates and experience.
  2. Check eligibility: Compare rank and vessel requirements with current certificates.
  3. Plan the assignment: Set contract, sign-on and sign-off dates.
  4. Monitor work compliance: Track watch, rest and certificate status throughout the assignment.

Operational outcomes

  • Reduce the risk of assigning crew with missing or expired documents.
  • Plan crew changes earlier using shared data.
  • Keep MLC rest records traceable for inspection.
  • Reduce duplicate crew files between shore and vessel.

Product evidence

Pre-assignment eligibility check

Rank, vessel, STCW certificates, medical records, contracts and rest hours are evaluated in the same assignment context.

Frequently asked questions

How do STCW certificate alerts work?

Certificate expiry dates appear at upcoming, critical and expired thresholds, allowing the responsible user to track renewal action.

Which rules are used for rest-hour checks?

Records are evaluated against at least 10 hours of rest in 24 hours and 77 hours in seven days. Company policies can also be configured.

Are previous assignments retained?

Yes. Vessel, rank, date and contract context remain in history; a current assignment does not overwrite older records.

Can crew certificates be viewed by vessel?

Yes. Shore teams access them from the seafarer profile, while vessels access documents through the assigned crew list.

Primary sources