Prepare the initial-inspection baseline
Review applicable certificates and documents, the ship’s overall condition, equipment and crew against the relevant instruments.
Separate an internal readiness score from the official inspection outcome.
A PSC inspection starts with document examination and a check of the ship’s overall condition. When a PSCO finds clear grounds, a more detailed or, where applicable, expanded inspection follows; its depth and whether a deficiency warrants detention remain matters of authorized professional judgement.
Faromo’s 0–100 value is an internal prioritization that deducts 15 points per blocker and 3 per warning. It does not use the Paris MoU SRP calculation or regime-specific selection and detention criteria. Because optional checks may be skipped when data is unavailable, “no blockers” or a score of 100 does not prove complete data or PSC compliance.
Readiness, inspection and close-out are not the same thing.
Internal readiness is for reviewing current records before inspection. The official inspection report, deficiency/action code, rectification deadline, detention or release decision arises in the authorized port State process. Faromo does not produce that outcome; it reconciles the received result with internal operational records and actions.[1][2][3][4][5]
Recognize potential clear grounds
Missing documents, poor overall condition, unrectified prior deficiencies or doubts about operational proficiency may lead to a more detailed inspection; the PSCO determines scope.
Read the deficiency with its official action
Record the deficiency together with its convention reference, action taken, rectification deadline and any detention/release condition; do not reduce it to free-text alone.
Separate selection profile from internal score
The Paris MoU SRP is calculated in the official system from generic and historic parameters such as ship, flag, RO, company performance and 36-month inspection history. Faromo’s score is not an estimate of it.
Reconcile the official report back to internal records
Reconcile Form A/B results, deficiency code, convention reference, action taken and verification state with internal finding/CAPA records; do not present internal closure as official acceptance.
Which decision belongs in Faromo, and which belongs to the authorized PSC process?
Several scores and statuses may exist for the same ship. This table separates the implemented Faromo record from decisions of the competent authority.
| Control | Official process | Current Faromo logic | Data used | Current boundary |
|---|---|---|---|---|
READINESS SNAPSHOT | Inspection preparation against the ship, port, regime and current instruments; not an official outcome. | Blocker/warning list from certificates, drills, CAPAs, findings, maintenance, rest hours, MARPOL, manning, documents, ISPS, steering and GMDSS data | A point-in-time snapshot from tenant-scoped operational modules | There is no complete flag- and vessel-specific applicability matrix; some optional checks are skipped when data is absent. Coverage completeness is not proven. |
INTERNAL SCORE | Paris MoU SRP and inspection priority are calculated in the official system using regime parameters. | 100 − (blockers × 15) − (warnings × 3); “ready” in-product state when no blocker exists | Faromo internal classification and heuristic thresholds | It is not an official Ship Risk Profile, detention probability, industry benchmark or PSCO decision. |
INSPECTION RECORD | Authorized PSCO inspection and official Form A/B record | PSC audit type with vessel, date, port, inspector, organization, MoU regime, detention and summary fields | User-entered inspection metadata | There is no THETIS/PSC database integration, Form A/B import or official-record verification. |
DEFICIENCY | A deficiency, applicable convention reference and action taken originate in the PSCO report. | Inspection-linked deficiency with description, clause reference, source, open/closed state and CAPA link | Office record or an internal finding bridge from a PSC self-inspection checklist | A “deficiency” created by self-inspection is an internal record, not a PSCO-issued official deficiency. Official code/action fields are not modeled. |
CAPA / CLOSE-OUT | Rectification and required verification follow the action in the inspection report and the competent authority’s process. | A PSC deficiency record cannot close without a linked CAPA; close time, user and note are retained. | Existence of a CAPA id or a source-linked CAPA | The close gate does not require CAPA completed/verified status or PSCO acceptance; internal closure is not official rectification verification. |
REPORT / HISTORY | Official inspection database, detention/release record and regime history | Fleet score, vessel-level blocker/warning groups, a last-12-month detention signal and fleet PDF summary | Audit and operational data held in Faromo | The PDF is an internal readiness summary, not an official inspection report, SRP, release document or database output. |
Faromo blockers and warnings are for work prioritization. An item appearing “positive” in the product does not mean a PSCO will accept that area.
What should be verified during a pre-arrival review?
This list is a working framework for PSC self-review, not an official checklist or inspection scope. It must be adapted to vessel type, flag, port, MoU regime and current instruments using authoritative sources.[1][2][3][4][5]
- Context Port, regime and current selection information: Check the port’s PSC regime, official inspection history, any SRP/priority and concentrated inspection campaign scope through authoritative sources.
- Documents Certificates and documents carried onboard: Verify validity, endorsements, exemptions/extensions, issuer and onboard access against the vessel-specific applicable list.
- Condition Overall condition of ship and equipment: Reconcile visible condition on the bridge, accommodation, deck, cargo area and engine room with open defects and temporary repairs.
- History Prior deficiency and detention outcome: Compare action taken, deadline and verification conditions from prior inspection reports with the official outcome.
- Technical PMS, overdue and deferred work: Review overdue maintenance and deferred work orders with technical reason, risk, approval, spare/service plan and temporary controls.
- People Safe manning, certification and rest hours: Review active assignment, competency, medical/STCW certificates, actual watch pattern and rest-hour exception/violation records together.
- Operations Drills and operational proficiency: Test drill records beyond dates, including participation, scenario, defects, repeat actions and the crew’s ability to demonstrate the operation.
- Records Continuity of MARPOL, GMDSS and daily records: Check latest entry, sequence, signature/verification, amendment, supporting records and consistency with actual operations.
- Safety ISPS, steering and required publications: Verify current and accessible security exercise, steering test, GMDSS and required publications distributed to the vessel.
- Close-out Finding, CAPA and official-result reconciliation: Track official code/reference/action/deadline, internal CAPA owner, evidence, effectiveness review and any required PSCO/authority verification under one reference for each deficiency.
During and after inspection, the authorized inspection report governs. A Faromo self-inspection or close-out status does not alter action-taken or verification requirements in the official report.
Scope and core capabilities
Fleet readiness view
Compare vessels in one list by internal score, blockers, warnings and records appearing ready.
Cross-module snapshot
See certificate, maintenance, drill, CAPA, crew, record-book and document signals in the same vessel context.
Category-based risk queue
Group blockers and warnings by category and prioritize vessels and areas with the most critical signals.
PSC inspection register
Keep date, port, inspector, organization, MoU regime, detention and summary in vessel history.
Deficiency-to-CAPA link
Record inspection findings with description and clause, retaining visible CAPA linkage and close-out trail.
Fleet PDF summary
Combine vessel, internal score, status, blocker and warning counts in one internal readiness output.
Workflow
- Build the internal view: Collect current blockers and warnings by vessel from operational modules.
- Verify at source: Compare every signal against vessel, flag, port, regime and current instruments.
- Record the actual inspection: Enter inspection metadata, deficiencies and detention outcome from the official report into the internal register.
- Reconcile action and outcome: Progress the CAPA and reconcile internal closure with the official action/verification outcome.
Operational outcomes
- Bring open work across modules into one priority order before inspection.
- Do not lose the official close-out condition for a prior deficiency inside an internal action.
- Keep detention history accessible in vessel and fleet management views.
- Manage internal score, SRP and PSCO decisions without conflating them.
Product evidence
From internal readiness signal to deficiency record
The implemented PSC workflow builds an internal readiness view from operational modules, records the actual inspection with port and MoU context, and links deficiencies to CAPAs and a close-out trail.
Frequently asked questions
Is Faromo’s PSC score the Paris MoU Ship Risk Profile?
No. Faromo’s score is a heuristic prioritization from internal operational data. The Paris MoU SRP is calculated in the official system from parameters including ship, flag, RO, company performance and 36-month inspection history.
Does a score of 100 or “ready” guarantee passing PSC?
No. Missing or optional data may cause checks to be skipped, and the product does not assess the full physical condition, live crew performance or every regime-specific criterion. The result is not a detention prediction or compliance approval.
Does Faromo apply regime-specific detention criteria?
No. The current engine uses internal signals around SOLAS, MARPOL, ISM, ISPS and STCW. It does not apply official selection/detention matrices for Paris, Tokyo, USCG or other regimes; the MoU regime is retained only on the inspection record.
Is a deficiency from a PSC self-inspection an official finding?
No. “No” answers in a self-inspection checklist may create an internal deficiency record in Faromo for follow-up. It is not a Form B deficiency issued by a PSCO and does not replace the authorized inspection outcome.
When can a deficiency be closed?
In the current version, Faromo does not close a deficiency without a linked CAPA and retains user/time/note history. However, the gate does not require CAPA status to be completed or verified; official rectification and PSCO/authority verification must be tracked separately.
Primary sources
- Port State Control — International Maritime Organization
- Procedures for Port State Control, 2025 — A.1206(34) — International Maritime Organization
- Paris MoU inspection types and inspection process — Paris Memorandum of Understanding on Port State Control
- Paris MoU inspection results and deficiency actions — Paris Memorandum of Understanding on Port State Control
- Paris MoU Ship Risk Profile — Paris Memorandum of Understanding on Port State Control